About the role 

We are looking for an experienced administration professional to join our high performing project team, based in our corporate head office at the Port of Brisbane. You will provide vital administrative support to the team, efficiently and autonomously implementing and managing key processes and documentation.

Key responsibilities

Drawing on your excellent communication and organisational skills, you will build positive relationships across project teams and stakeholders while providing leadership and guidance on administrative best practice. Responsibilities include:

• Processing and overseeing subcontractor monthly claims and related commercial documentation.
• Drafting, issuing and administering subcontractor agreements and contract documentation.
• Managing client invoicing, debtor follow-up and supporting cash flow outcomes across projects.
• Leading project documentation, drawing control and records management processes.
• Providing senior administrative support across multiple project teams and acting as a key point of contact for project administration matters.
• Monitoring and maintaining subcontractor insurance compliance and prequalification requirements.
• Supporting procurement, commercial and project controls processes to ensure compliance with company requirements.
• Driving consistency in project administration processes, systems and reporting.
• Mentoring and supporting Project Administrators and other project support staff.
• Identifying opportunities for process improvement and assisting with the implementation of business systems and administrative initiatives.
• Coordinating project audits, compliance activities and the maintenance of project records.
• Establishing and maintaining administration standards and best practice across projects and the broader business unit.

About you (Desirable)

• Civil construction industry experience
• Ability to review, analysis and report project documentation in an accurate and effective manner
• Experience using Docketbook, SharePoint and/or JobPac software applications, and the Microsoft Office suite.

Benefits

We believe our people do their best work when they feel supported — personally and professionally. That’s why we offer benefits that go beyond the basics:

• grow your career with specialised learning and development programs
• be recognised at our annual employee awards event and through our Thrive reward and recognition platform
• prioritise wellbeing with mental health support and discounted gym access
• support your family with paid parental leave for primary and secondary carers and flexible work arrangements available
• access perks with novated leasing, specialised Power Perks and discounts with hundreds of retailers.
  
  

Diversity and inclusion

We recognise that we are strengthened by diversity, and we embrace differences as an equal opportunity employer providing a flexible and inclusive workplace.

So, join our team, be yourself and help us power futures and create legacies.

We’re a purpose and values-led business guided by our values of family, empowered, collaborative and driven. For further details on what makes BMD unique, head to https://www.bmdgroup.global/careers

Due to the high volume of applications and enquiries, we are only able to respond to shortlisted candidates. No agency submissions will be accepted.